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| RULES
& REGULATIONS |
1.
Definitions
a. SADA UZMANLIK FUARLARI TİC. A.Ş. is the organizing
company of the Exhibition/Trade Fair which is under the permit
of the Ministry of Industry and Commerce of Turkish Republic.
b. These rules and regulations are an integral part of
the agreement between the organizers and the exhibitor and these
are governed by the laws interpretation arbitration and settlement
in a Turkish Court of Custice.
c. Once application for participation has been made and
participation is accepted by the organizers, unless a revision
notification of SADA shall not exist, content of this agreement
is governed by these present rules and regulations. This contract
limits the liability of SADA and their authorized agents only
to items. 1. General order and construction of the exhibition
site. 2. Installment of electricity provision. 3. Information
and translation services. 4. Central musical and announcement
system. 5. General security and cleaning of the area.(inner-stand
cleaning belongs to exhibitors) 6. Publication of the official
catalogue against the charges specified on this application form
only.
d. SADA reserves the inalienable right to modify, amend,
add to and/or interpret these rules and regulations such that
they do not operate to diminish the right reserved for the exhibitors
under application contract, nor so operate as to increase the
liabilities of the organizers.
e. Detailed memoranda and instructions to exhibitors issued
by the organizers from time to time are all to be considered supplementary
to and not replacing these rules and regulations, nor the terms
agreed on this application/contract form.
2. Application , contract, payments
a. An application for space is fully deemed here a conclusive
evidence of the applicant's agreement to pay the dues and charges
specified and once participation has been accepted the now parties
(organizer and the exhibitor) would be considered to have entered
into a binding contractual agreement.
b. Payments are due on the dates and schedules as mentioned
on this form and or within 15 days maximum of the issue of an
invoice by the organizers, failing to comply with any payment
would allow the organizers to reserve the right to take any step
deemed fit in the interest of the exhibition as a whole. Exhibitors
can not claim any right granted to any exhibitor with this contract,
without having paid the amount of the contract participation due.In
case the existence of the "payment by installments",
Exhibitors should pay all installments on due, otherwise all further
payments shall be considered as fall on due, too. In all these
cases SADA has the right to apply judicial collection procedure
or may terminate the contract and may demand all his expenses
and other losses because of breach of the contract by the Exhibitor.
c. After participation has been confirmed, withdrawals
from the exhibition is not possible and would entail full liabilities
on exhibitor to complete the payment as agreed on the reserve.
If, SADA faces with a monetary penalty or loses the opportunity
to realize the Fair/exhibit as result of these withdrawals, because
of related legislation, SADA may demand these payments from related
exhibitors.
d. Organizers reserve the absolute right to refuse participation
of any applicant without having to assess any reasons. In such
cases the total deposit money send with the application would
be immediately refunded. The financial and legal liability of
SADA is restricted by the value of this contract.
3. Exhibits, Stands, Build-up , Etc.
a. Exhibitors under covered space with booth contract would
be provided within the agreed fees a pre-fab shell scheme as provided
on maps and designs by SADA or agencies. These can't be changed,
altered or damaged by the occupying exhibitor.
b. Stand interiors are the responsibility of the exhibitors,
drawing and plans for which should be submitted to the exhibition
architect for approval. Organizers would reserve the and/or detrimental
to other exhibitiors or to the exhibition as a whole.
c. Exhibitors reserving open air space will be allotted
their required ground areas on plan, where they can erect, their
own stands and booths, these to be approved by the organizers
technical manager at leas, 40 days prior to the exhibition.
d. All services not enumerated and if required by the exhibitors
may be realized and will be charged independently by appointed
contractors of SADA .
e. Exhibitors should occupy their stands and be ready at
least 3 hours before the time of official opening of the Exhibition,
Exhibitiors under no circumstances can dismantle their exhibits
and withdaw fro the Exhibition earlier than the official closing
time.
f. If 24 hours before the time the exhibition is officially
opened, and exhibitor has not availed himself of the stand allocated
to him, or before that time it is certain that the exhibitor will
not avail himself of the stand, and/or the, exhibitor has failed
to fulfill, in time, his obligation to pay with regard to the
Exhibition to organizers may dispense of the stand in question,
witout further demand or notice of default, without being held
to refund any payments already received , and witout the exhibitor
thereby being discharged from the obligation to pay the amounts
owing.
Parties of this contract commit that they will not demand a deduction
or re-payment on the base of the contract value, because of the
allocated places.
g. Exhibitors in different areas and in different categories
of products would be assigned schedule of occupation of stands
and also a schedule for bringing in large and heavy exhibits.
If so requiring mechanical handling.
h. Exhibitors do hereby undertake to abide by the rules
and by laws for stands and decorations, or safety, fire, building
etc. of the Turkish Authorities, the landlord and those of the
organizers. Also all work would conform with the laws of labour
unions and syndicate wherever applicable. Exhibitors undertake
to make necessary arrangements, modifications and take immediate
steps to remove each and any aspect of work team which contravenes
these above bye-laws and rules, once their attention has been
brought to some.
i. Re-letting sub-letting and/or transfer of participation
right in the exhibition is prohibited. Representation of literature,
photos and/or any from of representation of any other organization
other than the bona-fide exhibitor is not allowed in a stand or
the exhibition.
j. A catalogue may be published by or on behalf of the
organizers completed on the basis of details to be furnished by
the participants on a form made available to them for that purpose.
The participants shall submit these particulars before a date
to be notifed to them. The organizers or the editors appointed
by them accept no responsibility for any error and/or missions
in the catalogue.
k. Exhibitors are obliged to conform with all the rules
and regulations set forth by the organizer during the set up,
exhibition and packing up of the event. Some of the rules are
specified with the exhibitor's manual.
4.
Safety, insurance liabilities and limitations
a. The exhibition is covered under a general policy of
insurance for the liabilities of the organizers but exhibitors
liabilities within their spaces, labour and staff's insurance,
third party liabilities are their own responsibilities.
b. SADA undertakes no responsibility for loss, theft or
pilferage or exhibits during the exhibition period. Exhibitors
are obliged to take preventive measures for these issues.
c. SADA will not be held responsible for the safety of
any exhibits or property of any exhibitor, it's staff contractors
or agents or any other person, of for only loss of or damage to
or destruction of thr same caused by theft, burglary, fire, storm,
tempest, lightning national emergency, war, civil commotion, labour
striker, lock-outs or by reason of all and any accident force
majeur not within the control of the organizers whether ejusdem
generis or not or by occasion of such and similar happenings the
holding of the exhibition is impossible or is advisable or is
postponed or closed prematurely. As SADA can not and will not
accept any responsibility for any or all loss suffered by any
exhibitors caused by the above mentioned exhibitors are advised
to cover themselves by their own insurance policies.
d. In case of premature closure or abandonment or the exhibition
caused by factors as above in clause 4- c SADA shall be entitled
to retain all sums paid by exhibitors or third bodies or such
part there of as found justified for incurred expenses, fees,
compensations, etc.
e. If the opinion of SADA the exhibition/fair be re-scheduled
in time and location, all contracts for participation would become
binding for there scheduled event except as to the size and positions
with adjustment proposed by the organizers. SADA will not be liable
for any refunds or other claims from exhibitors who for any reason
could not attend there-scheduled event.
f. SADA have the right, without legal intervention, to
refuse admission to persons who in their opinion may act in contravention
of these rules and regulations or any business ethics.
g. Exhibitors undertake here to acknowledge that they are
participating in the exhibition/fair with their own free-will
decision and this contract entails no promise oral or written
from the organizers as to the nature amount or level of business
from the exhibition/fair and/or its success.
h. All complaints or disputes regarding the exhibition/fair
will be entertained by the organizers only if made in a written
notification before the closing date. Any kind of disputes which
may arise from this contract or as a result of termination of
this contract shall be settled by Turkish law and Courts of Ankara.
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